Executive Assistant

Grow your career as an Executive Administrative Assistant with an innovative global bank New York, NY. Contract role with strong possibility of extension. Will require working a hybrid schedule 4 days onsite per week.

Join one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services worldwide. You will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.

Contract Duration: 6 Months

Required Skills & Experience

• Bachelor's/University degree.
• 3+ years of administrative experience working with C-suite Executives.
• Investment relations/investment banking background.
• Previous office administration experience within a large and complex financial services or similar organization.
• Proven and significant experience supporting senior C-Level executive, preferably within a large and complex organization.
• Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word and Excel) and Adobe Pro.
• Prioritization and workload management skills.
• Excellent verbal and written communication skills senior level executives.
• Detail oriented with excellent organizational skills.
• Strong discretion and confidentiality

What You Will Be Doing

• Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high level support in a fast-paced environment.
• Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports.
• Work closely with the Business Execution team to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items.
• Manages all aspects of appointment/meetings (in-person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
• Organize and execute executive events, including offsite meetings and investor/analysts engagements, ensuring all logistics are handled efficiently.
• Collects various requests (e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently.
• Builds relationships and coordinates with other Executive Assistants.
• Serves as back up support, when required.
• Orders supplies and process invoices through Procure to Pay system.