Executive Assistant

Executive Assistant (with Legal/Paralegal Experience)

Location: New York City – 5 days onsite

Type: 1–3 Months Contract to Hire

The Executive Assistant will provide high‑level administrative and operational support to senior leaders, with a strong emphasis on handling legal and confidential documentation. This role requires someone polished, proactive, and highly organized, capable of operating in a fast‑paced environment and interacting with internal and external stakeholders at all levels.

Key responsibilities

Manage complex calendars, coordinate meetings, and handle day‑to‑day scheduling for one or more senior executives.

Arrange and manage travel itineraries, accommodations, and detailed agendas, including last‑minute changes.

Prepare, edit, and format correspondence, presentations, and reports for executive and legal review.

Support basic paralegal‑type tasks such as organizing contracts, maintaining legal files, tracking deadlines, and assisting with drafting simple documents or summaries under attorney direction.

Coordinate meetings with outside counsel, regulators, partners, and clients; manage follow‑ups, action items, and documentation.

Handle sensitive and confidential information with discretion, including HR, legal, and strategic business matters.

Maintain organized electronic and physical filing systems for both executive and legal documents.

Assist with expense reports, invoice processing, and basic budgeting or tracking related to executive and legal matters.

Serve as a primary point of contact and gatekeeper, screening communications and prioritizing issues requiring executive attention.

Support special projects and ad‑hoc tasks for executives and the legal team as needed.

Required qualifications

7+ years of experience as an Executive Assistant supporting senior leadership (C‑suite, General Counsel, Partners, or equivalent).

Prior paralegal or legal assistant experience in a law firm or in‑house legal department (or EA role with heavy legal exposure).

Strong understanding of legal documents and terminology (e.g., NDAs, MSAs, SOWs, corporate governance documents), with the ability to track versions and key dates.

Excellent written and verbal communication skills, with professional presence and strong judgment.

High proficiency with MS Office / Google Workspace (Outlook/Teams or Gmail/Calendar, Word, Excel, PowerPoint).

Proven ability to manage multiple priorities, meet deadlines, and stay calm under pressure in a fast‑paced, onsite environment.

Demonstrated discretion and integrity in handling confidential and sensitive information.

Preferred profile

Experience supporting a General Counsel, legal leadership, or executives in a regulated industry (financial services, healthcare, technology, etc.).

Familiarity with document management systems, e‑billing, or contract lifecycle tools is helpful.

Bachelor’s degree preferred, ideally in business, legal studies, or a related field