The Company

Calm and Collected Music was founded in 2019 by three visionary artists and producers. The Company currently houses six diverse sub-labels spanning diverse genres like lofi, jazz, indie house, neo-classical, ambient, and kids’ music. The Company believes music is a gateway to wellness, a lifestyle choice, and a trusted companion on life’s big and small journeys. As a company CAC continually seeks to collaborate with exceptional artists, with a goal to curate music that not only resonates but also uplifts. Beyond music, CAC amplifies artistry through its in-house visual studio, podcast production arm, and CAC Music Publishing, delivering content that complements the rhythms of modern life. With over 21,000 tracks, and over 22 billion streams and counting, Calm and Collected is more than a label—it’s a hub for creativity, wellness, and inspiration.

Position Summary

The Company is looking for an Executive Administrator / Operations Coordinator to support the three founders. This person will be a trusted organizational hub—managing calendars, coordinating communication, handling day-to-day administrative and operational tasks, and serving as a liaison between leadership and internal/external stakeholders. They are looking for candidates who are smart, highly organized, proactive, and able to understand and operate within a big, evolving vision. The role is based in New York reporting into the founders.

Specific Responsibilities

Executive & Administrative Support

• Manage and coordinate complex calendars for multiple executives
• Schedule meetings, prioritize requests, and ensure leaders are prepared and aligned
• Serve as a point of contact and liaison between executives and internal/external partners
• Handle follow-ups, task tracking, and execution of day-to-day requests

Operational & Office Management

• Own recurring administrative and operational tasks (payments, approvals, tracking deadlines)
• Assist with payroll-related coordination and administrative follow-through
• Manage merchandising logistics, including approvals, payments, and coordination with vendors
• Oversee small but critical operational details that currently consume executive time

Cross-Functional Support

• Support leaders across multiple business lines (music, tech, wellness, live, hospitality)
• React quickly and competently to new initiatives as they arise
• Help create structure and organization around evolving projects and priorities

Qualifications

• 3 or more years of experience in executive admin support, office management, operations, or a junior chief-of-staff–type role.
• Experience supporting senior leaders or founders
• Background in music business a plus—experience in tech, startups, media, or professional services is also welcome
• Strong computer skills in G Suite, Office and various SaaS environments
• Prior experience in accounting and budgeting support
• Strong communication skills and sound judgment
• Trustworthy, hardworking, and self-directed, anticipating the needs of executives and other stakeholders
• Comfortable handling sensitive information and financial/administrative tasks

Compensation

Competitive salary, incentive and benefits will be offered, commensurate with the role and the final hire’s experience. Depending on the job relevant knowledge, skills, abilities, experience, education, network and location of the final hire, the base salary is anticipated at an annual rate in the range of $70K to $85K.

Contact

EnterGain is the exclusive recruiter on this role. Interested, qualified candidates are encouraged to apply directly to this posting.

Equal Opportunity & DEI

Calm & Collected Music Group is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law. Further, the company strives to create a diverse, welcoming, equitable and inclusive environment for all applicants, employees and partners.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all colleagues may be required to perform duties outside their normal responsibilities as needed, and the priorities within each role evolve over time based on the needs of the business.