Senior Executive Assistant / Personal Assistant

Job Title: Senior Executive Assistant / Personal Assistant Position Summary The Senior Executive Assistant / Personal Assistant provides high-level executive and personal support to the Co-Founder and Creative Director. This role acts as a trusted partner, ensuring seamless day-to-day operations, effective time management, and proactive coordination across business and personal priorities.

The Senior EA/PA will also manage and mentor a Junior EA and work closely with HR on administrative and people-related tasks supporting the Co-Founder. This position requires discretion, strong organizational skills, and the ability to operate confidently in a fast-paced, creative environment.

Key Responsibilities Executive & Personal Support

• Provide comprehensive executive and personal assistance to the Co-Founder/Creative Director, managing a complex calendar, travel arrangements, meetings, and priorities.
• Act as a gatekeeper, prioritizing communications and requests while maintaining confidentiality at all times.
• Prepare meeting materials, presentations, correspondence, and follow-ups.
• Coordinate personal and professional commitments to ensure smooth integration and time efficiency.

Team Leadership & Oversight

• Directly manage and support a Junior Executive Assistant, delegating tasks and ensuring coverage for executive support needs.
• Provide guidance, training, and performance feedback to ensure high standards of support.
• Act as the escalation point for executive-related issues when required.

HR & Administrative Support

• Partner closely with HR to support administrative tasks related to the Co-Founder, including onboarding coordination, documentation, scheduling, and employee communications.
• Assist with confidential HR-related matters as required, maintaining discretion and professionalism.
• Support internal processes related to performance reviews, approvals, and executive documentation.

Coordination & Stakeholder Management

• Liaise with internal teams, external partners, and senior stakeholders on behalf of the Co-Founder.
• Coordinate logistics for meetings, events, creative reviews, and off-sites.
• Track action items and ensure timely execution of commitments.

Process Improvement & Organization

• Develop and maintain efficient systems for document management, scheduling, and workflow organization.
• Identify opportunities to improve executive support processes and team efficiency.
• Anticipate needs and proactively resolve issues before they arise.

Qualifications & Experience

• 5+ years’ experience as a Senior Executive Assistant, Personal Assistant, or similar role supporting senior leadership or founders.
• Proven experience managing or mentoring junior administrative staff.
• Experience working closely with HR or handling confidential personnel-related administration is highly desirable.
• Strong organizational, multitasking, and problem-solving skills.
• Exceptional communication skills with a high level of professionalism and discretion.
• Comfortable supporting a creative leader and adapting to changing priorities.

Key Competencies

• High emotional intelligence and sound judgment
• Ability to manage ambiguity and fast-moving priorities
• Proactive, detail-oriented, and solutions-focused mindset
• Strong time management and prioritization skills
• Absolute discretion and trustworthiness

Salary $120,000