Executive Assistant

An investment firm in Manhattan seeks a temporary Executive Assistant to support a team. The ideal candidate will have at least 5-10 years of administrative experience supporting a team out of financial services. This has the potential to convert to a salaried position.

Pay $40-50/hr

Hours: 8:30-5:30

3-6 month contract with opportunity to extend/convert

Fully onsite, with the occasional flex remote day

Responsibilities:

• Heavy calendar management and scheduling
• Coordinate and book complex travel for the team, both international and domestic
• Schedule and organize client and internal meetings
• Communicate efficiently via email and phone
• Reconcile and manage expense reports and purchases (Concur experience ideal)
• Assist in projects as needed, including, but not limited to, helping with presentations, contracts and other documentation
• Manage meeting logistics and assist with events as needed
• Provide additional support as needed

Requirements:

• BA degree preferred
• 5-10 years of administrative experience supporting senior leaders, financial services experience preferred
• Proven experience working well under minimal supervision and under tight deadlines
• Excels in being able to identify, prioritize, and manage conflicting priorities and agendas
• Highly competent with Microsoft Word, Excel, PowerPoint and Outlook
• Strong decision-making skills and excellent partnership and relationship-building skills