Administrative Assistant

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to provide high-level administrative support to department leadership within a fast-paced and dynamic business environment. The ideal candidate is resourceful, confident, and thrives under pressure while maintaining professionalism and a positive attitude. This role offers an excellent opportunity for a driven individual eager to contribute to a collaborative and global organization.

• Pay $35-37 and $75- 85K

Responsibilities: Travel Coordination

• Arrange all aspects of domestic and international travel, including flights, hotels, ground transportation, and conference bookings.
• Prepare detailed travel itineraries, ensuring all required documentation and visas are secured.
• Coordinate logistics with other offices and update calendars, visitor logs, and travel logs accordingly.

Meetings & Client Engagement

• Schedule and coordinate meetings, conference calls, and client lunches/dinners.
• Manage catering and venue arrangements, prepare meeting materials, and maintain accurate records of attendees.
• Handle transportation arrangements (car service, taxis) for staff and clients as needed.

Expense Management

• Prepare and process expense reports in Concur and Dynamics 365 in a timely manner.
• Reconcile receipts, document business purposes, and follow up for approvals.

CRM & Contact Management

• Track client meetings and events within the CRM system.
• Maintain and update contact records, ensuring accurate and current client information.
• Develop familiarity with clients, brokers, and key partners.

Office & Administrative Support

• Provide comprehensive administrative support for internal and external meetings.
• Coordinate visitor arrangements, including desk assignments and meeting logistics.
• Assist with mail distribution, FedEx shipments, and telephone coverage.
• Support ad hoc projects and provide backup coverage for team members during absences.
• Handle confidential information with discretion and professionalism.

Required Qualifications:

• 2+ years of experience in an administrative support role; experience within financial services or a corporate environment strongly preferred.
• Bachelor’s degree preferred or equivalent experience.
• Exceptional organizational and multitasking abilities with strong attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.
• Proficiency in Microsoft Office 365, SharePoint, and collaboration tools.
• Experience managing travel logistics, expenses, and client communications.
• Ability to adapt quickly, work independently, and manage multiple priorities in a fast-paced setting.

Ideal Candidate Attributes

• Professional, composed, and collaborative team player.
• Demonstrates initiative, reliability, and a strong sense of accountability.
• Exercises sound judgment and maintains confidentiality at all times.
• Culturally aware, ethical, and respectful in all interactions.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.