Office Administrator

About Genius @ MediaLab Genius is the leading destination for music, lyrics, and the stories behind the songs—and part of the MediaLab portfolio of digital brands. MediaLab is a media and technology company that acquires and grows category-defining properties, providing the scale, resources, and expertise to help them thrive. As one of MediaLab’s flagship brands, Genius benefits from this shared foundation while maintaining its unique identity at the intersection of music and culture. Join an exceptionally talented team of engineers, designers, product leaders, and business builders who are shaping the future of music and media. MediaLab is headquartered in sunny Santa Monica, California, with growing Genius teams in New York and across the U.S. and Latin America.

Your Role at Genius Genius is searching for a dynamic Office Administrator in New York City to help support both operational needs and office requests for the organization. This role is critical to the efficiency of our business and will provide personalized and timely support to our Chief Revenue Officer and other executives on the East Coast. The ideal candidate is resourceful, organized, proactive, and thrives working behind the scenes to contribute to big picture successes.

It is essential the Office Administrator be in the office three days a week or as needed.

Please note: This position is based in New York, NY, and we are only hiring for candidates located in the New York area. What You’ll Do

• Act as a culture ambassador in our NYC office coordinating celebrations and employee events in collaboration with the People team.
• Coordinate executive travel arrangements and submit monthly T&E reports through Expensify for assigned executives.
• Oversee the comprehensive planning for select client meetings including catering, itineraries, technical needs, collateral, etc.
• Own the relationship with building management ensuring prompt resolution of employee inquiries and requested supplies.
• Manage scheduling needs for CRO and other executives with internal stakeholders, and senior clients including organizing follow up items for executives post-meeting.
• Support business critical projects as requested.

What We’re Searching For

• 3–5 years of experience as an Office Administrator or in a similar administrative
• Administrative and office experience supporting senior stakeholders.
• Exceptional communication & organizational skills with a keen eye for details.
• High level of professionalism and discretion when managing confidential and sensitive information.
• Demonstrated ability to anticipate needs, think creatively, and rapidly solve problems.
• Comfortable working within a fast-paced and ever changing environment.
• Proficient with both Google and Microsoft Office suites.
• Bachelor’s degree preferred

The base salary range for this position is $60,000–$72,000 and is determined based on a variety of factors, including experience, education, relevant skills, and industry knowledge.