HR Administrator

At JobSiteCare, we’re redefining workplace health by bringing physician-led telemedicine directly to jobsites. Our 24/7 nationwide coverage ensures that when an injury happens, workers receive immediate, expert care from board-certified physicians—minimizing downtime, reducing claim costs, and improving OSHA outcomes.

Just as we care deeply for the workers we serve, we also value and invest in our own team. At JobSiteCare, you’ll find a supportive, mission-driven culture that recognizes contributions, encourages growth, and empowers employees to do meaningful work that keeps America’s workforce safe, supported, and thriving.

Summary The HR Administrator supports the Human Resources department by managing the administrative and compliance aspects of the employee hiring and onboarding process. This position focuses on coordinating recruitment logistics, monitoring employee background and compliance programs (including MVR, Drug & Alcohol testing), and maintaining employment documentation such as I-9s in the company’s HRIS. The HR Administrator ensures that all pre-employment and post-hire processes are completed accurately and efficiently, in alignment with company policies and applicable employment laws.

Essential Job Functions

• Coordinate recruitment scheduling, including candidate communication, interview logistics, and hiring manager coordination.
• Manage pre-employment compliance processes such as background checks, MVR (Motor Vehicle Record) monitoring, and Drug & Alcohol testing.
• Ensure timely and accurate completion of all onboarding documentation, including I-9 verification, employment agreements, and policy acknowledgments.
• Maintain employee personnel files and HRIS records in compliance with federal and state regulations.
• Support HR team members in maintaining accurate and up-to-date employee records throughout the employment lifecycle.
• Monitor and track ongoing compliance requirements for safety-sensitive positions or regulated roles.
• Assist with updating and auditing HR files and documentation for accuracy and completeness.
• Respond to candidate and employee inquiries related to onboarding, documentation, and policy processes.
• Partner with the VP of Human Capital and HR Manager to ensure compliance with all employment verification and recordkeeping requirements.
• Support the HR team with administrative projects and data reporting as needed.

Other Duties This position requires strong attention to detail and the ability to manage sensitive information confidentially. Performs other duties and assists with special projects as assigned by the VP of Human Capital or other leadership.

Minimum Qualifications/Skills

• Excellent organizational and time management skills with a strong attention to detail.
• Effective verbal and written communication abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of federal and state employment laws, including I-9 and E-Verify compliance.
• Experience with HRIS systems and proficiency in Microsoft Office (Outlook, Excel, Word).
• Ability to work independently while managing multiple priorities.
• Prior experience coordinating pre-employment testing or compliance programs preferred.
• At least two years of administrative or HR support experience required.
• Bachelor’s degree in Human Resources or related field preferred.

Physical And General Requirements

• Ability to use fine motor skills to operate computers, office equipment and/or machinery.
• Visual acuity to perform activities such as reviewing documentation, data entry, and computer work.
• Ability to sit for several hours at a time with periodic breaks.

EEO Disclaimer We are an Equal Opportunity Employer, are committed to creating a diverse and inclusive company culture, and we do not discriminate against candidates or employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under federal or state laws.

The Pay Range For This Role Is 24 - 26 USD per hour(Remote (United States))