Human Resources Assistant (REMOTE)

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Job Title: HR Assistant III

Job Description As an HR Assistant, you will play a critical role in managing recruiting activities and building candidate relationships, often providing candidates with their first impression of the organization. You will support the most technical divisions, including Digital Technologies Web Services and Infrastructure teams. This is an excellent opportunity for someone looking to broaden their experience and work in a top recruiting organization.

Responsibilities

• Schedule interviews and phone screens, working directly with technical candidates and hiring managers.
• Arrange travel for visiting candidates when necessary.
• Update candidate records in recruiting systems and meet candidates during on-site interviews.
• Keep recruiters informed of candidate issues and provide follow-up correspondence to candidates on recruiting status via phone and email.
• Track recruiting activities and provide candidate status reports to recruiters.
• Coordinate scheduling of post-interview debrief meetings and provide debrief materials.
• Collaborate with recruiters to improve candidate experience and scheduling efficiency.
• Assist in the coordination of other recruiting activities as needed.

Essential Skills

• Strong customer service skills with a demonstrated desire to exceed expectations.
• Excellent written and verbal communication skills with the ability to interface with all levels of the organization and external candidates.
• Problem-solving skills with the ability to troubleshoot issues independently and drive them to closure with minimal supervision.
• Organizational skills with attention to detail and the ability to juggle and prioritize multiple tasks simultaneously.
• Flexibility to change direction quickly and comfort in a fast-paced environment dealing with ambiguity.
• Solid sense of accountability and acute personal judgment with the ability to handle confidential information and escalate issues when appropriate.
• Previous recruiting coordinator experience or equivalent is required.

Additional Skills & Qualifications

• Scheduling experience is highly desired.
• Previous work in reception, customer service, and/or coordinating is a plus.
• Team player with a solid work ethic willing to pitch in where needed.

Work Environment

The role involves working in a dynamic and fast-paced environment, supporting technical teams and handling confidential information. You will collaborate with both internal and external clients and candidates to ensure a smooth recruitment process. The position requires flexibility and the ability to adapt to changing priorities quickly.

Job Type & Location

This is a Contract position based out of Pensacola, FL.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Dec 26, 2025.

About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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