Administrative Assistant (Legal)

About The Company

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. For more than 90 years, we have maintained an innovative drive that keeps us a step ahead of our customers’ evolving needs. Our commitment to safety advocacy, including promoting seat belts, air bags, and graduated driving laws, has established us as an industry leader. We are also at the forefront of pricing sophistication, telematics, device, and identity protection, continuously enhancing our offerings to serve our clients better. Our mission is to provide peace of mind through reliable insurance solutions, backed by a dedicated team of professionals passionate about making a difference in people's lives.

About The Role

The Legal Administrative Assistant plays a vital role within Allstate’s Client Legal Services team, providing comprehensive support to attorneys under general supervision. This position involves managing and entering case-related data, including pleadings, motions, and correspondence related to trials, arbitration, and mediation. The role requires meticulous calendar management, scheduling hearings and depositions, and maintaining organized case files within our litigation management systems. The assistant acts as a key communicator, liaising effectively with clients and internal teams to ensure smooth case progression. Adaptability and proficiency with legal technology are essential, along with a solid understanding of Florida civil procedures. This role offers a dynamic environment where attention to detail, confidentiality, and timely execution of tasks are paramount. The position is remote, with quarterly in-office attendance required at designated locations within the greater Orlando area or nearby offices in Jacksonville, Tampa, Fort Myers, Miami, or Fort Lauderdale.

Qualifications

• High School Diploma or GED
• Administrative experience in a legal or professional services setting preferred
• Proficiency with litigation management systems and legal software
• Strong organizational and calendar management skills
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion
• Adaptability to changing priorities and workflows
• Solid understanding of Florida civil procedure (preferred but not mandatory)
• Experience with e-filing and case documentation management
• Proficiency in Microsoft Office Suite and related technology tools

Responsibilities

• Monitor and maintain compliance with Team Connect (Litigation Management System)
• Manage and update case calendars, schedule hearings, depositions, and related events
• Enter and manage case data, including pleadings, motions, and correspondence for trial, arbitration, and mediation
• Coordinate with attorneys and clients to facilitate case activities and deadlines
• Prepare and organize legal documents, ensuring accuracy and timeliness
• Communicate effectively with clients, internal teams, and external stakeholders
• Handle confidential and sensitive information with integrity
• Assist in maintaining organized case files and documentation
• Support attorneys in administrative tasks related to litigation and case management
• Adapt to evolving workflows and legal technology tools as needed

Benefits

• Competitive hourly compensation ranging from $18.65 to $29.54, based on experience and qualifications
• Flexible work environment with remote working options
• Quarterly in-office requirements for team collaboration
• Opportunity to gain in-depth exposure to legal processes within a leading insurance company
• Professional development and growth opportunities within the legal department
• Work-life balance through predictable schedules and supportive policies
• Inclusive and diverse workplace culture
• Comprehensive benefits package, including health, dental, and vision insurance (details to be provided by the company)

Equal Opportunity

Allstate is committed to creating a diverse and inclusive work environment. We provide equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, veteran status, or any other protected characteristic. We believe in fostering a workplace where everyone can thrive and contribute to our shared success.