Executive Assistant

Munck Wilson Mandala is looking for a highly organized, proactive executive assistant to provide administrative support to the firm's Global Managing Partner, other management, and the Executive Committee in the Dallas office. The ideal candidate will anticipate needs, manage priorities, and be comfortable speaking with clients and handling highly sensitive and confidential information. This role requires exceptional professionalism, discretion, and attention to detail. Excellent written and oral communication skills and top-notch administrative expertise in a law firm or similar corporate environment is required.

Responsibilities

• Manage and maintain Managing Partner’s calendar and schedule, including meetings, appointments, and travel arrangements
• Prepare agendas, materials, and power point presentations
• Monitor and respond to emails and document requests
• Draft and proofread correspondence, meeting notes, and documents
• Handle time entry, expense reports, engagement letters, pre-bills, and client invoicing
• Act as liaison between Managing Partner and others
• Client interaction, including scheduling meetings and coordinating follow up
• Assist with special projects and tasks as required, including supporting firm's Executive Committee, partners and directors as needed

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

For questions or to submit a resume please contact Stephanie Elovitz, Director of Administration, at selovitz@munckwilson.com. For more information about the firm please visit www.munckwilson.com.