Event Production Coordinator

Company Description

San Francisco Cocktail Club specializes in designing and executing premium bar programs for private events, brand activations, and experiential gatherings. We bring together hospitality expertise, curated menus, and seamless service to create sophisticated and memorable drinking experiences. Our focus is on delivering unparalleled quality and presentation in every aspect of the bar experience. We are committed to exceeding client expectations through attention to detail and exceptional customer service.

Send email with resume to: opportunity@winemeatscheese.com

Role Description

This is a full-time on-site role for an Event Production Coordinator, based in San Francisco, CA.

As a Project Coordinator you will field incoming emails and requests from customers, vendors and clients and will be the first point of contact for anyone reaching out to our website or the general email addresses listed on any online portals. You will orchestrate the planning of the event, staff appropriately, collect all relevant and necessary information and steer the client with thoughtful and knowledgeable expertise in the field. Organization, problem solving and a solutions-oriented approach is vital to this role. Relentless follow-up, quick thinking and end-to-end ownership should be your wheelhouse.

Responsibilities

• Triage email inbox and assign inquiries to responsible internal parties, communicating with those parties when needed
• Maintain and follow-up on all existing correspondence in company email inbox
• Field catering event inquiries and build proposals for upcoming events
• Communicate with General Manager and Warehouse as events are confirmed
• Work to reply to all new catering request emails within one hour and produce proposals within 12 hours
• Collaborate on Bar Catering Checklists with General Manager
• Maintain and update Production Schedule on a daily basis
• Assist in the continued growth and improvement of the event planning process, work with the General Manager to build team roster, improve communication, streamline systems
• Lead staffing inquiries and communicate to the management team upon completion or when facing shortages
• Tracking any stipends, bonuses, cancellation fees or promises made to event staff during the booking process
• Assist with other projects as assigned by management

Qualifications

• Basic computer and Google Suite skills with high degree of mathematical accuracy (using EXCEL or G-Sheets)
• Excellent interpersonal communication and customer service skills
• Computer aptitude - experience with Apple products
• Emphasis on communication and customer service
• Previous event production experience
• Hawkish attention to detail
• Excellent organizational and time management
• At least three job references from previous employers
• Basic bartending knowledge
• Bachelor’s degree