Executive Assistant

About The Company Solace is a pioneering healthcare startup dedicated to transforming the patient experience by simplifying access to expert advocates and empowering individuals to make informed healthcare decisions. Founded in 2022 and backed by prominent venture capital firms such as Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, and Signalfire, Solace operates as a fully remote team across the United States. Our mission is to cut through the bureaucratic red tape of healthcare, delivering personalized support that leads to better health outcomes. As a Series B company, we are rapidly growing and committed to redefining the healthcare landscape with urgency, precision, and compassion. Our team is driven by a shared purpose to make healthcare more accessible, transparent, and effective for all.

About The Role We are seeking a highly organized and proactive Executive Assistant to support our co-founders, including the Chief Medical Officer and Vice President of Customer Experience. This role is vital in ensuring our leadership team operates efficiently and effectively by managing schedules, coordinating cross-functional initiatives, and handling a wide array of administrative and strategic tasks. As an Executive Assistant at Solace, you will take ownership of your responsibilities, demonstrating autonomy, attention to detail, and a proactive approach to problem-solving. The ideal candidate is a self-starter with a passion for healthcare innovation, capable of managing multiple priorities in a fast-paced environment. You will serve as a key liaison across departments, ensuring seamless communication and project execution. This position is remote, and applicants must be based in the United States.

Qualifications

• Minimum of 3+ years of experience as an executive assistant or in a similar administrative role
• Exceptional organizational and time-management skills
• Strong communication and interpersonal skills
• Ability to work independently with minimal supervision
• Proficiency in calendar management, email correspondence, and project coordination tools
• Comfort with ambiguity and a flexible approach to problem-solving
• Demonstrated ability to handle sensitive information with discretion
• Passion for healthcare innovation and a curious mindset
• Based in the United States and authorized to work domestically

Responsibilities

• Collaborate closely with the Chief Medical Officer and Vice President of Customer Experience to prioritize and execute tasks that enhance leadership efficiency
• Manage complex calendars, schedule meetings, and coordinate logistics for internal and external stakeholders
• Act as the primary point of contact between leadership and cross-functional teams, ensuring timely communication and follow-up
• Document decisions, track action items, and ensure accountability across projects and initiatives
• Assist with preparing presentations, reports, and other materials as needed
• Facilitate seamless communication and coordination among various departments and external partners
• Proactively identify opportunities to improve administrative workflows and support strategic initiatives
• Handle confidential information with integrity and professionalism

Benefits

• Competitive salary package aligned with experience
• Flexible remote work environment
• Comprehensive health, dental, and vision insurance plans
• Generous paid time off and holidays
• Professional development opportunities and ongoing training
• Inclusive and collaborative company culture
• Opportunity to work at the forefront of healthcare innovation

Equal Opportunity

Solace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, ethnicity, gender, sexual orientation, age, disability, or any other protected status. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law.