Clinical Project Assistant

Job Type

Full-time

Description About the Company We are a small, innovative biotechnology company focused on advancing novel therapies to address serious unmet medical needs. As a growing organization, we value collaboration, accountability, and hands-on learning. This role offers an excellent opportunity to gain broad exposure to clinical trial execution in a fast-paced startup environment.

Position Summary The Clinical Project Assistant (CPA) will provide administrative and operational support to the Clinical Operations team and assist in the day-to-day execution of clinical trials. Working under the direction of a Clinical Trial Manager (CTM) or Associate Director, Clinical Operations, the CPA will help ensure clinical activities are conducted efficiently, compliantly, and on schedule. This is an entry-level role designed for individuals seeking to build a career in clinical research.

Key Responsibilities Clinical Trial Support

• Provide administrative and operational support to one or more clinical studies
• Support clinical trial activities, managing trial data, and maintaining trial documentation, including tracking/reconciling subject lab samples, and maintaining study trackers
• Assist with the preparation, filing, and maintenance of the Trial Master File (TMF) in accordance with GCP and company standards
• Support study start-up, maintenance, and close-out activities as assigned
• Track study deliverables, timelines, and action items; follow up with internal teams and vendors as needed

Documentation & Systems

• Assist in the preparation, review, tracking, execution, and distribution of study documents (e.g., meeting agendas/minutes, tracking logs, training materials, contract execution and filing)
• Support document version control and archival processes
• Enter and maintain study data in clinical systems (e.g., CTMS, eTMF, training systems)

Communication & Coordination

• Schedule and coordinate internal and external study meetings
• Take meeting minutes and distribute action items
• Serve as a point of contact for routine study communications under supervision
• Collaborate cross-functionally with Clinical Operations, Clinical Development, Regulatory, Data Management, and vendors

Vendor & Budget Support

• Assist with vendor tracking, invoice processing, and budget documentation
• Support vendor onboarding and study-related training logistics

General Clinical Operations Support

• Support inspection readiness activities
• Assist with process improvement initiatives and development of templates/tools
• Perform other Clinical Operations tasks as assigned

Requirements Required

• Bachelor’s degree in life sciences, health sciences, or a related field
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Interest in clinical research and drug development

Preferred

• Internship or 0–1 year of experience in clinical research, healthcare, or a regulated environment
• Familiarity with GCP and clinical trial processes
• Experience with clinical systems (eTMF, CTMS)
• Experience working in a startup or fast-paced environment

Core Competencies

• Detail-oriented and highly organized
• Proactive and eager to learn
• Collaborative team player
• Adaptable and comfortable with changing priorities
• Professional and dependable

What We Offer

• Hands-on experience across multiple aspects of clinical trial operations
• Direct mentorship from experienced clinical professionals
• Exposure to startup biotech culture and cross-functional teams
• Competitive compensation and benefits (as applicable)

Compensation BBOT considers a variety of factors when determining base compensation, including experience, skills, education, qualifications, and geographic location. Actual compensation will vary, and it is not typical to be hired at or near the top of the range for the role.

Base compensation is part of a robust total rewards offering at BBOT. Additional total rewards elements include annual bonus, stock-based long-term incentives, medical, dental, and vision benefits, retirement, wellness stipend, and flexible time off.

Salary Description

$85,000 - $102,400