Personal Assistant

JOB DESCRIPTION

The Personal Assistant (PA) provides administrative support to Executive and ensures efficient office operations. The PA will be responsible for managing schedules, organizing travel, handling communications, and supporting various personal and professional tasks to enhance productivity.

Key Responsibilities:

1. Administrative Support

• Manage the executive’s calendar, scheduling meetings, appointments, and events.
• Prepare and manage correspondence, including emails, letters, and memos.
• Organize and maintain files and documents, both physical and electronic.

1. Travel Coordination

• Plan and book travel arrangements, including flights, accommodations, and transportation.
• Prepare detailed itineraries for travel and events.

1. Communication Management

• Act as the first point of contact for the executive, handling phone calls and inquiries.
• Screen and prioritize emails and communications, responding as necessary.

1. Meeting Preparation

• Prepare agendas, documents, and presentations for meetings.
• Take notes during meetings and follow up on action items.

1. Personal Tasks

• Assist with personal errands and tasks as required, including shopping and appointments.
• Manage household staff and schedules, if applicable.

1. Project Assistance

• Support executive in special projects and initiatives requiring research and coordination.
• Monitor project deadlines and ensure timely completion.

1. Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and professionalism.
• Exercise discretion when dealing with executive matters and personal affairs.

Qualifications:

• Education: Bachelor’s degree in Business Administration or a related field preferred.
• Experience:
• 2+ years of experience in a similar role or administrative support position.
• Experience working with senior management or executives is a plus.
• Skills:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize effectively.
• Strong attention to detail and problem-solving skills.

Personal Attributes:

• Highly professional demeanor with a friendly attitude.
• Discreet and trustworthy, with a commitment to maintaining confidentiality.
• Adaptable and flexible, with the ability to manage changing priorities.
• Proactive and self-motivated, capable of working independently.

Working Conditions:

• Office environment with standard office hours; may include occasional overtime or travel.
• May require physical activity, such as lifting or moving items.

Salary and Benefits

• Salary : Competitive, commensurate with experience.
• Benefits : Health insurance, retirement plans, opportunities for professional development, and paid time off.