Data Entry Specialist

About The Company Springwell has been a dedicated advocate for seniors and individuals with disabilities for over four decades. Our mission is to ensure that our clients receive the support and services necessary to live with dignity, independence, and comfort in their own homes. As a growing agency, we prioritize creating a supportive and inclusive environment for our staff, fostering a culture of accountability, continuous improvement, and transparency. We are committed to making a positive impact in the communities we serve and believe that our employees are the cornerstone of our success. Our organization values diversity and is dedicated to providing equal opportunities for all, regardless of race, gender, age, or background.

About The Role We are seeking a detail-oriented and reliable Data Entry Specialist to join our Finance Team. This role is vital in managing all aspects of consumer billing processes, ensuring accuracy and efficiency in data handling. The successful candidate will be responsible for updating consumer databases with authorization information, resolving billing issues in collaboration with vendors, and managing monthly billing activities such as invoicing and check posting. Based in Waltham, this position offers a hybrid work schedule, allowing for some remote work while maintaining in-office presence as required. The role demands strong organizational skills, analytical thinking, and excellent interpersonal communication to effectively support our billing operations and contribute to the overall financial health of the organization.

Qualifications

• Bachelor’s degree in Business or related field
• Minimum of 1-3 years’ experience in accounting, billing, or data entry roles
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Excel and data management software
• Excellent communication and interpersonal skills
• Reliable transportation to commute to the office

Responsibilities

• Update consumer records with authorization approvals and relevant billing information
• Identify and resolve billing errors by collaborating with vendors and internal teams
• Perform high-volume data entry tasks accurately and efficiently
• Manage monthly billing activities including invoicing, check posting, and account reconciliation
• Assist with administrative duties such as mailing invoices and generating reports
• Maintain up-to-date consumer and vendor records to ensure data integrity
• Respond to inquiries related to billing and resolve issues promptly
• Support the finance team in ensuring compliance with organizational policies and procedures

Benefits

• Three weeks of paid vacation in the first year
• Birthday off to celebrate your special day
• Thirteen paid holidays annually
• Three paid personal days
• Fifteen paid sick days per year, with accumulation up to 450 hours (approximately 12 weeks)
• Health and dental insurance with employer contributions
• Life and long-term disability insurance at no cost to employees
• Flexible Spending Account (FSA) options
• Employee Assistance Program (EAP)
• 401(k) retirement savings plan with employer matching contributions
• Mileage reimbursement for work-related travel
• Flexible work arrangements after six months, including telecommuting, flexible start times, and alternative work schedules
• Employee referral bonuses
• Free parking at the office location
• Commitment to internal growth and promotion opportunities

Equal Opportunity

Springwell is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, sex, gender identity, sexual orientation, gender expression, national origin, age, language, disability, or any other protected characteristic. We believe that a diverse workforce enhances our ability to serve our community effectively and are dedicated to fostering a workplace where everyone feels valued and respected.