Project Coordinator

Job Title: Project Coordinator Position Overview A leading brand agency is seeking two highly organized and proactive Project Coordinators to support our growing Project Management team. Reporting directly to the Director of Project Management , the Project Coordinator will play a key role in helping deliver flawless work across packaging, brand architecture, research/insights, and integrated campaign/media projects.

This role collaborates closely with Client Services , Resource Management , Strategy , and Creative teams to ensure projects move efficiently from kickoff through delivery.

Key Responsibilities Project Coordination & Workflow Support

• Assist Project Managers with day-to-day project workflow, schedules, timelines, and deliverables.
• Maintain and update project plans, status trackers, and documentation across multiple concurrent initiatives.
• Support internal teams in organizing briefing materials, assets, research findings, and strategic inputs.

Cross-Functional Team Collaboration

• Work hand-in-hand with Client Services, Resource, and Strategy teams to enable smooth communication and alignment.
• Coordinate internal reviews, meetings, and presentations; prepare agendas, notes, and follow-up action items.
• Liaise with creative and production teams to ensure project needs, timelines, and next steps are clear.

Packaging & Brand Project Support

• Assist with the execution of packaging and brand architecture projects, including organizing design rounds, routing feedback, and tracking client approvals.
• Support research/insights initiatives by coordinating fieldwork timelines, stimulus preparation, and internal distribution of findings.

Operational Efficiency & Quality Control

• Ensure project deliverables meet quality expectations and are routed to the correct stakeholders.
• Monitor milestones, flag risks or delays, and assist in problem-solving to keep projects on track.
• Help maintain internal systems, project management tools, and document libraries.

Qualifications

• 1–3 years of experience in project coordination, account management, or production—preferably within branding, design, marketing, or agency environments.
• Familiarity with packaging, brand strategy, or integrated marketing workflows is a plus.
• Strong communication skills and exceptional attention to detail.
• Ability to multitask, prioritize, and stay organized in a fast-paced, highly collaborative environment.
• Comfortable working with cross-disciplinary teams and managing multiple stakeholders.
• Proficiency in project management tools (e.g., Asana, Monday.com, Wrike) and basic office software.

Salary $60,000-$85,000