Administrative Assistant

Description

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position provides comprehensive administrative support to an engineering and product management organization, serving as a critical operational partner who ensures seamless day-to-day functioning across multiple teams. The role requires a proactive professional who can anticipate needs, manage competing priorities, and serve as a trusted liaison between leadership, team members, and cross-functional partners. This individual will be instrumental in coordinating complex calendars, managing budgets, overseeing space planning initiatives, and fostering team culture through morale-building activities. The position demands exceptional organizational skills, sound judgment in decision-making, and the ability to handle confidential information with discretion while maintaining strong relationships across all levels of the organization.

Job Responsibilities:

• Manage and optimize executive calendars by confirming meetings, resolving scheduling conflicts, and making strategic judgment calls to align appointments with organizational priorities
• Coordinate and execute travel arrangements including booking flights and hotels while tracking travel budgets for compliance
• Review and approve expense reports to ensure adherence to company policies and budget guidelines
• Support ongoing space planning initiatives and coordinate logistics for office moves and workspace assignments
• Plan and execute team morale events while managing associated budgets and ensuring policy compliance
• Serve as the primary communication bridge between internal teams, executives, and cross-functional partners
• Respond to urgent emails and requests with appropriate prioritization and timely follow-through
• Manage onboarding and offboarding logistics for new hires including space assignments and distribution list updates
• Track and monitor departmental budgets for morale activities, travel, and operational expenses
• Coordinate meetings and events, ensuring all logistical details are handled efficiently
• Complete special projects as assigned, demonstrating initiative and problem-solving capabilities

Requirements:

• Minimum 2-3 years of experience providing team or administrative support
• Minimum 2+ years of experience managing executive calendars and coordinating travel arrangements
• Minimum 1-2 years of experience with budget tracking and expense report approval processes
• Prior experience supporting leadership or executive-level professionals
• Demonstrated proficiency with Microsoft Office Suite with minimum 2-3 years of hands-on experience
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint
• Exceptional calendar management and scheduling coordination abilities
• Strong organizational skills with the ability to juggle multiple priorities simultaneously
• Excellent written and verbal communication for professional correspondence and team updates
• Proactive problem-solving with the ability to identify and address issues before escalation
• Budget tracking and financial management capabilities
• Strong interpersonal skills for building relationships across diverse teams and organizational levels
• High level of confidentiality and professional discretion when handling sensitive information
• Ability to anticipate needs and take initiative without constant direction
• Adaptability and composure in fast-paced, dynamic work environments

Additional Details:

• Location: Redmond, WA (Hybrid: 2 days / week onsite)
• Duration: 6 months
• Pay Range*: $27.50 - 31
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.